July 2018

MINUTES OF UPTON PARISH COUNCIL MEETING HELD 10th July 2018
 
PRESENT:   Don Spittlehouse. John Alsop. Lynne Alsop. Peter Rushton. Patrick Fotheringham. Liz Holman.
     Cllr. Jesse Milne.        2 Members of the public.
 
APOLOGIES OF ABSENCE:  No apologies were given.
PUBLIC TIME:
• Member of the public brought to the attention of the council that the hedge on the public footpath which runs from Avenue A to Church Road is becoming unruly and although not blocking the footpath will need doing soon.  It was decided by the Councillors to leave it for a while to see if it gets cut by the resident.  Thanks were paid to Norman Dann for trimming the Lilac tree on footpath in the Church yard. Clerk to notify Norman.
REPORT FROM CLLR. J MILNE
• Planning for the new crematorium has been passed and hopefully building will commence in October.  Undertakers will be pleased when up and running.  This could lead to profitability for the County as a whole.  In 2020 West Lindsey Council will cease from getting funds from the government and all front line services will have to be paid for from self-funding.   The scaffolding is down on the new Travel Lodge and blends in with adjacent buildings.  Progress on Market St. still continuing.
023/18 DECLARATIONS OF INTEREST
• D Spittlehouse declared an interest on Clerks wages.
 
024/18 CO-OPTION OF COUNCILLORS
• The Clerk had received two applications for Councillor. Mrs B Moden and Mr S Barrow.  Both applications were circulated to all the Councillors before the meeting.  
Cllr Lynne Alsop proposed Mrs Moden and was seconded by Cllr Peter Rushton.
Cllr Patrick Fotheringham proposed Mr Barrow and was seconded by Cllr John Alsop.
Mrs Moden signed the Declaration of Acceptance of Office and subsequently joined the meeting.
Mr Barrow was on holiday and will sign the Declaration of Acceptance of Office on his return in the Chairman and Clerks presence. 
Both Mrs Moden and Mr Barrow have been given the Code of Conduct and Register of Member’s Interests.
Also the GDPR Security Compliance List to be filled in and returned to Clerk.
 
 
 
025/18 MINUTES FOR APPROVAL FROM MEETING HELD MAY 8TH 2018
• Minutes were approved and proposed by P Rushton, seconded by P Fotheringham  and signed by Chairman D Spittlehouse.
 
026/18 MATTERS ARISING FROM PREVIOUS MEETING
• Speed sign update.   The Df11 is ready for installation. Will Cookson is awaiting confirmation from Kexby Parish Council that they are ready to proceed.  Clerk to contact Clerk Geoff Payne for update and inform all councillors as soon as possible of the outcome.
 
• Audrey’s bench and litter bin.     A breakdown on cost, donations and Parish Councils contribution was presented to the Council.    The total cost £986.30. Donations received £620. Cost to council excl  vat. £174.42.
 
• Parking on grass area opposite chip shop still a problem with rutting.  Clerk to ask Highways re- no parking signs.
 
• Wooden construction on fence.  This has now been completely removed. Matter resolved.
 
• Overgrown hedge on Heapham Rd.  Clerk had contacted highways. Steve Hudson came   to survey the matter. It will not be cut at this particular time but would be reviewed when doing the annual hedge trimming in the autumn.
 
• Bus Shelter Quotes.  Three quotes had been obtained by the Clerk. It was a unanimous decision that Simon Hindley’s quote to be accepted.
 
027/18 BURIAL GROUND
• Due to the resignation of Cllr T Hall who was a representative of the Parish Council on the Burial Ground Committee, a new representative is now needed.  D Spittlehouse agreed to take on this duty temporarily.     P Fotheringham who is also a representative informed the council of the problem with the gates. They are in need of re-coating and are unable to find a firm to take it on.  They also need a new notice board and 2 new plinths. 
028/18 FINANCE
• Clerk’s wages and expenses. Clerk’s wages and expenses for period May/June 2018 were approved and signed by Chairman D Spittlehouse and witnessed by P Fotheringham.
029/18 PLANNING APPLICATIONS
• 137830. Cols Mere. Heapham Rd. Holiday Lodges. No observations.
• 137551.  Threeways.land adj.  Refused.  Resubmitted 137966. No observations.
030/18 VILLAGE HALL REPORT
• D Spittlehouse attended.      Hall is being used regularly.    Post Office has been complained about on numerous occasions.     Coffee and Chat doing very well.         No table top sales this year.                               The kitchen has been re decorated.           All members of Committee have been re-elected .                              P Fotheringham will represent at the next meeting on 19th July.
 
031/18 CRIME REPORT
No crime in Upton May/June to report.
 
032/18 CLERKS CORRESPONDENCE
• The Clerk had circulated a letter to all Councillors received from a resident complaining of a barking dog. The clerk informed the resident actions that he could take and that it would be addressed at the next meeting. The resident did say he was going to attend but was not present.  All Councillors agreed that it is not a Parish Council issue.
• The Clerk had received a letter of thanks from both The Playing Field and Village Hall committee for the annual grant.
 
033/18 ANY OTHER BUSINESS
• L Alsop reminded everyone of the Village fete on Saturday 14th July.
• The Chairman requested that the next meeting to be brought forward one week to Tuesday 4th September due to holidays booked.  All agreed.
• Cllr J Milne gave her apologies for not being able to attend for other Council commitments on that date.
 
Being no further business the meeting closed at 8.10pm
 
The next meeting is on Tuesday 4th September 2018 at 7.0pm.